Conference Coordinator Placement

Overview

Conference Coordinator

Coventry Biennial, a key cultural partner of the (Spatial Practices in Art and Architecture for Empathetic Exchange) SPACEX project, offers an exciting placement opportunity for individuals passionate about exploring spatial practices in art and architecture. SPACEX is a Marie Curie Skłodowska funded interdisciplinary research project examining how spatial practices can foster empathetic urban living.

The placement will span from May to December 2025, focusing on the critical period leading up to the SPACEX open-access conference scheduled for 13 & 14 November 2025. During this time, the successful candidate will play a key role in ensuring the event’s success through a range of responsibilities, including:

●        Marketing: Assisting with creating promotional materials, engaging on social media, and building awareness of the conference to attract attendees.
●        Planning: Supporting the logistical arrangements, such as venue coordination, scheduling, and liaising with speakers and partners.
●        Communications: Helping to manage communication with stakeholders, participants, and contributors to keep everyone informed and aligned.
●        Administration: Providing general administrative support, including managing registrations, preparing documents, and keeping track of deadlines.

This is an excellent opportunity for someone interested in event management, cultural engagement, and research dissemination. The role will offer hands-on experience in coordinating a high-profile event while contributing to a meaningful international research project.

Skills, knowledge or experience needed:

No specialist qualifications are required, but a willingness to engage with the SPACEX project themes and a commitment to delivering a successful conference are essential.

Interest in Art, Architecture, or Cultural Engagement: A genuine enthusiasm for cultural projects and research in urban living and empathetic spatial practices.

Organizational Skills: Ability to manage multiple tasks efficiently, including scheduling, coordinating logistics, and meeting deadlines.

Communication Skills: Strong written and verbal communication skills to engage with stakeholders, promote the conference, and manage queries professionally.

Marketing and Social Media: Experience or an interest in marketing, particularly in creating promotional content and leveraging social media platforms.

Event Planning Experience (Preferred): Any prior experience in assisting with events, whether formal or informal, is an advantage.

Administrative Proficiency: Knowledge of basic administrative tasks, including proficiency in tools like Microsoft Office, Google Workspace, or other project management software.

Self-Motivation and Teamwork: A proactive attitude and ability to collaborate effectively with the cultural and academic team.

To apply:

– A CV highlighting relevant skills and experience.

– A brief cover letter (no more than one page) explaining why you are interested in this placement and how your skills align with the role.

Collated by M4C first: please send the application to placements@midlans4cities.ac.uk

For any questions please email sevven@coventrybiennial.com with the subject line Spacex Conference Coordinator.

Application deadline March 2nd at midnight.

Timeframe:

Flexible placement, hours can be discussed.

1 May – 20 December 2025. Part-time 8 months.

(Approximately 15hrs per week).

Conference Coordinator Placement

Deadline: 2nd March, 12pm